A structured electronic filing environment works better than having a ‘bucket’ of items that you search right through to find the item you want
What does this mean and what is the difference?
information management
The value of document management systems
I’ve never been a great fan of electronic document management systems. I can see how they can be useful but I’ve seen a lot that, in spite of hundreds of thousands of dollars paid to install them, are not used effectively because the people who are expected to use them find them too hard.
Now there are many reasons for this and it’s not always the fault of the system itself.
Business fundamentals
Being able to find information you need when you need it is fundamental to the way you manage your business.
It doesn’t matter what your business does – whether you’re making pies, children’s’ clothes, iron gates or if you provide
Give your business a flying filing start in 2015
Have you experienced one or more of these situations?
♦ Wasted time looking for information that you have filed “somewhere”?
♦ Got frustrated when you can’t find a paper or email that you know “is there somewhere”?
♦ Had to pay tax penalties because your missed a deadline due to inefficient business processes?
Cost-effective administrative support for small businesses
Did you read Lisa Martin’s story in the DominionPost recently? Her business GoFi8ure provides everyday bookkeeping and accounting support to small businesses before they get to the point of needing a full time office manager. GoFi8ure provides bookkeeping and other administrative services to free up small business owners to do what they do best – run the business.
Email management in the new year
We know that email messages build up without us even noticing – until the inbox gets full or someone asks why we haven’t replied to an email that sought a response. We look at the number of messages and gasp, then leave it all because it’s too hard to even think about dealing with all those messages.
I got a newsletter recently suggesting that we deal with email in the days before Christmas when people had some down time at work.
Free eBook – how to manage your email inbox
The volume of email arriving in the email inbox has become a major problem for many people. Since I’ve been working with small business owners I’ve realised just how big this problem is.
From time to time I’ve shared my thoughts on managing the email ogre in my blog. Now I’ve put some of those blogs together here so you have hints and tips on managing your email in one place. This will make it easier for you to use this advice to keep your email under control.
Check out my free eBook 8 Ways to Manage Your Email Inbox so you too can start to manage your email inbox.
Genealogists to the rescue after school arson
Two weeks ago an arson attack on a local school destroyed several classrooms and the library. The school principal mourned the loss of the contents of the library including all the school’s archives. This was particularly poignant with events being planned to celebrate the school’s 125th anniversary later in the year.
15 minutes action plan : tidy your desk
Although many people tend to work in the electronic environment, there are times when desks get covered in paper. If your desk frequently gets messy, my 15 minute action plan may be of help.
It will help you to clear your desk of unnecessary papers with the minimum of fuss and in a short space of time.
The benefit to you is that you will be able to find information quickly because you don’t have to rifle through the piles of paper every time you want one piece of paper.
You can download my 15 minute action plan to tidy your desk and clear your desk fast now.
How to keep track of your documents
If you’ve been following my blog you will know that I am keen to help businesses and government organizations to manage their business documents so they can find the one document they need when they need it. Now! Not half an hour after a crucial business meeting starts, or